“Year of Uncertainty” Exhibitions and Programs Assistant

  • Deadline / Program Start: 2021-05-16
  • Organization: Queens Museum
  • Organization Type: Museum/Gallery/Exhibition Space
  • Career Type: Arts, Culture Non-Profit Administrator
  • Grant / Salary: 23.08 Hourly
  • Location: Corona, NY
  • Primary Discipline: Visual Arts
  • Recurring: Array
  • URL: Link

About the Year of Uncertainty:

The Queens Museum has embarked on a Year of Uncertainty (YoU), a framework for strengthening connection among the Museum, our communities, and constituents, focused on creating new possibilities for culture, kinship, and mutual support. Centered around themes of Care, Repair, Play, Justice, and The Future, this program responds to hyperlocal and international states of precarity that have been heightened by the COVID-19 pandemic, including the crises of inaction and unaccountability toward racial justice and xenophobia, climate reparations, and income disparity.

Six Artists-In-Residence; nine Community Partners and twelve Co-Thinkers are at the center of YoU. Working together with staff across departments and our stakeholders, these thinkers will inform and participate in a deep reconsideration of museum pedagogy and infrastructure. In Fall 2021, outputs of this learning and co-creation process will be shared through public conversations, activations, and presentations across all spaces and platforms of the Museum.

Position Overview:

The Queens Museum seeks a well-organized person with exceptional technical, coordination and communications skills to support the delivery and overall administration of the QM’s Year of Uncertainty. Reporting to the Community Partnerships Manager, the YoU Exhibitions and Programs Assistant is a key member of the team and ensures the smooth logistical facilitation of internal and public-facing events, programs and exhibitions. They are responsible for managing program logistics and ensuring that QM meets any access requirements, they will facilitate virtual programming and oversee translations and interpretation functions. Additional responsibilities include scheduling and coordinating meetings, supporting internship activities and general administration. Successful candidates will demonstrate strong technical skills, logistics coordination, administrative and interpersonal skills.

Essential Functions:

Provide general administrative and organizing support for YoU
Responsible for all logistics and start-to finish organizing for public programs, talks and events – including YoU public-facing forums, intensives and QM Learning Sessions
Oversee documentation
Organize translation functions on Zoom and other virtual programming platforms
Coordinate logistics to support the YoU cohort
Manage department meeting agendas for YoU meetings; capture meeting minutes
Coordinate internships activities, support intern cohort at the QM
Process Invoices and payments related to YoU, working closely with Finance and Human Resources
Support the Assistant Curators in management of the YoU Artist studios (onsite at the QM)
Work in collaboration with the Exhibitions & Programs department, artists, Co-Thinkers, and Community Partners in all aspects of YoU programming
Assisting with the research, outreach, and development of projects including community partnership initiatives
Attend meetings with internal and external parties
Contributing to interdepartmental communication about these programs within the museum
Contributing to and assisting with public facing communication and reporting on new and ongoing community initiatives; Producing event descriptions or documentation materials

While this list represents the essential functions of the role, this list does not constitute an exhaustive list of job functions


Well-organized with strong attention to detail
Demonstrates initiative, resourcefulness and a creative approach to problem-solving
Thrives in culturally diverse settings
Displays a high level of support for colleagues, builds professional and respectful relationships with others
Adaptability and flexibility
Ability to work independently and as a team player in a fast-paced environment, handling multiple tasks and adhering to deadlines


Prior work experience in an administrative and/or coordinator capacity (Programming coordinator experience in a Museum, Academic, Community-based organization or Non-Profit setting is desirable)
Educational background in Communications, Museum Studies, Art/Art History, Business Administration or a related field of study and/or its work experience equivalent


Availability to work full-time onsite at the Queens Museum (Monday – Friday, and occasional evenings and weekends)
Excellent verbal, written and interpersonal communication skills
Proficiency with Windows and Google Workspace Applications
Proficiency with Zoom’s meeting & Webinar hosting controls
Proficiency in Adobe Creative Suite (desirable)
Proficiency in Spanish, Mandarin and/or American Sign Language (ASL) is strongly desired