NALAC Program Manager, Grants
Program Manager, Grants
The National Association of Latino Arts and Cultures (NALAC) is a legacy organization investing in the Latinx heritage of this nation. For over 30 years, NALAC has built a strong foundation for the promotion of Latinx arts and culture and its advocacy efforts have advanced issues of cultural equity and raised the visibility and understanding of Latinx artistic and cultural expression. For fifteen years, NALAC has been providing critical funding resources to Latinx artists and arts organization across the United States and Puerto Rico working locally and transnationally. Through its various grantmaking programs, NALAC has invested $3.2M in the Latinx arts and culture through more than 560 funded projects. We are looking to grow the NALAC Programs Team as NALAC enters the next iteration of its grantmaking with cultural equity at the center of our approach. NALAC is seeking a detail-oriented, collaborative and analytical leader to administer NALAC’s various grant programs. This position requires a hands-on, self-motivated, creative professional that is able to work in a fast-paced environment and interact with various NALAC stakeholders, including applicants, review panelists, organizational staff and collaborating partners.
Job Description and Responsibilities
The Grants Program Manager will work alongside and report to the Director of Programs to support the strategic direction and administration of NALAC grant programs. This position coordinates all grant management functions and activities, including the delivery of timely technical support to applicants, processing of incoming applications, coordinating virtual review panels, ensuring payments are processed and tracked accurately, and designing and compiling reports from the grants database. In light of increased grant proposal volume and new grant initiatives, this individual will also be responsible for collaborating on new strategies to optimize the grant administration process in order to support NALAC’s evolving needs.
The Grant Manager’s work duties may include, but are not limited to:
- Administer the workflow and effectiveness of the grantmaking process and staff, including grant program. launches, technical review of grant applications, contracting and administration of panel and award payments.
- Analyze current program frameworks to assess strengths and identify areas for improvement.
- Collaborate with senior leadership to develop grant program evaluation frameworks and approaches to measure program impact.
- Tracking and documenting expenses for all NALAC grant programs.
- Perform research to identify best grant-making processes and approaches.
- Build grant program calendars/timelines, task lists, guidelines and other necessary deliverables.
- Collaborate with key NALAC staff to develop messaging, marketing strategies and outreach for grant programs.
- Keep all relevant staff informed about upcoming deadlines and deliverables, thereby ensuring smooth completion of work responsibilities.
- Delegate administrative tasks commensurate with job descriptions.
- Set the tone for a professional, responsive and problem-solving oriented grant administration process.
- Maximize grant administration processes to achieve reciprocal efficiency for both applicant and administrator.
- Provide appropriate feedback and technical support to applicants.
- Answer program questions received by phone and email in a timely, friendly manner.
- Manage the call for proposal and grant submission process.
- Coordinate and facilitate grant review panels.
- Prepare synthesis of panel recommendations for the NALAC Executive team and Board of Directors.
- Serve as the primary point of contact for grant program between organization and all awarded applicants.
- Assure the accuracy and integrity of the grants database.
- Develop efficient and up-to-date methods for tracking grant documentation in collaboration with integral team members to the grantmaking process.
- Provide statistics on the grant administration process for funder proposals, final reports and board reports.
- Prepare briefing documents on yearly grant cycles for organizational archiving and reporting.
- Work with the Development and Accounting team to obtain required contracting information and generating contracts for awarded applicants.
- Monitor and track grant payments, contractual paperwork and grantee final reports related to NALAC grantmaking programs.
- Ensure that all grantees are in compliance with grant requirements and contractual obligations.
- Coordinate intermediate and final assessments, reviewing of report materials such as progress and expense reports, and assembling and distributing panel review meeting documents.
This is an extraordinary opportunity for an individual with arts program management experience to grow and further develop in the non-profit sector.
- 3-5 years of experience with grant administration program and/or grant funding highly preferred.
- Excellent oral and written communications skills.
- Demonstrated success in developing, implementing and evaluating program models as well as operationalizing programs.
- Experience with basic financial management skills including developing and monitoring budgets and financial reporting.
- Familiarity and/or expertise of the Latinx arts and culture field, Latinx cultural production, philanthropy and social justice.
- Ability to speak Spanish not required, but a plus.
Skills and Abilities
- Possess excellent organizational skills.
- Strong command over written and verbal communication.
- Ability to prioritize work, meet deadlines and produce quality results on time with high attention to detail
- Strong understanding of the organization’s overall objectives, values and work
- A multi-tasker with strong ability to work under pressure in a fast-paced, evolving environment
- Demonstrated ability to interact well with individuals and communities from a diverse range of cultures, incomes, and backgrounds
- Professional demeanor and attitude and strong interpersonal skills.
- Self-motivated problem-solving abilities, with a strong attention to detail
- Must work well individually and as part of a team
- Reliability, punctuality, and ability to meet deadlines
- Absolute discretion and confidentiality
- A participative work style and the ability to give and receive feedback
- Proficiency in Microsoft Office Suite, databases, social media, mapping software, and other technology
- Advanced computer skills, including email and virtual conference applications, Microsoft Office suite and other online documents, such as Google Docs
- Ability to learn new tools, techniques, applications, systems and processes as needed
- Web research fluency and the ability to learn and manage various information system technologies
Compensation & Benefits
Starting salary of $40,000 per year with medical, dental, and life insurance, paid holidays and annual leave. The Grant Program Manager is expected to provide 40 hours per week operating during standard business hours, Monday through Friday, beginning at 9:00AM CST. Busy times may entail some evening and weekend work or shifting of the standard schedule and location based on programming. Compensation will be determined based on experience. This is a Full-Time non-exempt position. Compensation will be made payable according to NALAC’s bi-weekly pay schedule. NALAC provides group insurance coverage to eligible employees at 40% cost to the employee. The coverage includes health, dental, vision, AD&D, and life insurance. This full-time position is also eligible to join the company retirement plan, a 401k Simple IRA with 3% employer match. NALAC also compensates non-exempt employees for overtime, upon approval from NALAC Executive Leadership.
Job Location and Travel
The NALAC national office is based in San Antonio, TX, located at 1208 Buena Vista Street. This position can be based in San Antonio or anywhere in the United States. There may be some travel required. The position will require internet access and a valid U.S. Driver’s license.
Point of Contact
Adriana Rios, Director of Programs | [email protected] | 210.432.3982
How to Apply
Please submit an application by July 8, 2020. Interested candidates should send a resume and comprehensive cover letter describing your specific qualifications and interest in the position. Submissions without cover letters will not be considered. Applicants who best match the position needs will be contacted. No direct inquiries to our staff please. Submit resume and cover letter via the NALAC Job and Internship Application portal at https://nalac.submittable.com/submit/60177/nalac-job-and-internship-application.