Curatorial Assistant

  • Location: Montclair, NJ
  • URL: Link

The Curatorial Assistant is a full-time position reporting to the Chief Curator and
Curator of Native American Art, assisting them in a full range of capacities. The
Curatorial Assistant will act as the departmental liaison to all staff and
appropriate members of the public, especially with regard to exhibitions, as well
as fielding information, research, and artist requests.

Principal Responsibilities:

  • Arrange Curatorial Department meetings and maintain Curatorial Work
    Schedule (calendar of target due dates for curatorial projects).
  • Serve as source of information regarding curatorial affairs and insure that
    communication lines within members of the Curatorial Department and
    between the department and others remain open.
  • Prepare curatorial and board reports, Art Committee set-up sheets,
    agendas, minutes, and correspondence, preliminary loan correspondence.
  • Handle all departmental purchase orders (including payments for
    acquisitions of artwork); assist with preparing and monitoring departmental
  • Handle a variety of telephone, email, and mail inquiries (i.e. research
    requests) in a quick, pleasant, and efficient manner.
  • Provide clerical support and supervise occasional part-time clerical
    support, deliver and pick up mail for Curators, maintain staff attendance
  • Maintain office supplies for Curatorial department; oversee overall
    maintenance and servicing of office equipment.
  • Under direction of Curators, coordinate with all departments to determine
    and maintain schedule of planning and implementation of specified
    aspects of exhibitions, including graphics production.
  • Prepare sized images of works on exhibition checklists for layout in 3D
    exhibition models.
  • Coordinate access to artworks for study purposes to scholars, etc. with
  • Monitor catalogue/brochure supply for exhibitions and request more when
    needed; prepare comment books.
  • Update book with continuous list of all exhibitions; maintain exhibition and
    office files.
  • Handle rights and reproduction requests for photography (e.g. for
    exhibition and collection-based catalogues).

The successful candidate must be highly organized and have excellent
clerical, computer, and writing skills. Familiarity with Excel, Microsoft
Word, and PowerPoint is required. Training will be offered for collections
management database systems, i.e. The Museum Systems, since this
individual will be handling collection and exhibition-related data entry. A
bachelor’s degree is required; some background in museum studies, art
history, especially historical, modern, and/or contemporary American art,
or American studies is preferred. Must have rigorous attention to detail
and be self-motivated, proactive, flexible, and collaborative.


Full-time, Monday-Friday, 40 hours weekly, with occasional evenings and
weekends. The position is onsite at the Museum, with some work to be done
virtually as determined by supervisors. Includes benefits and vacation package.



Please submit a persuasive cover letter and resume with a list of references to
[email protected]. No phone calls please.


The Montclair Art Museum, as a community-centered institution, is unequivocal in
our stance against racism and injustice in all of its forms. MAM strives to maintain
an environment that fosters productivity, creativity, and individual satisfaction by
celebrating the many diverse traits of our community, which includes but is not
limited to race, gender, nationality, age, religion, sexual orientation, and physical
abilities. We see the arts as playing a critical role as a medium of observation,
insight, education, articulation, and advocacy and seek to provide a platform for
facing tough issues in our society as expressed through art. We seek candidates
who combine a commitment to excellence in their field with a passion for this role
for the arts and have creative ideas on how our exhibitions and programs can
serve as an agent for societal change.