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Chief Financial Officer

  • Organization: NALAC
  • Organization Type: Arts Services Organization
  • Location: San Antonio, TX
  • URL: Link
Chief Financial Officer

Job Description

The National Association of Latino Arts and Cultures (NALAC) is the nation’s largest funding and advocacy organization devoted to the support and promotion of Latinx arts in the United States and Puerto Rico. Founded in 1989, the mission of NALAC is to promote, advance, develop and cultivate the Latinx arts field. Through grants, leadership training and professional development opportunities, NALAC plays an important national leadership role that builds the artistic and professional capacity of Latinx artists and organizations. NALAC also facilitates intergenerational dialogues among disciplines, languages, and traditional and contemporary expressions

The National Association of Latino Arts and Culture (NALAC) seeks a full-time Chief Financial Officer (CFO) based in San Antonio, Texas to work 40 hours per week, in office. This position reports directly to the President and CEO and is a member of the Senior Management team

Summary

NALAC has complex program offerings and diverse financing sources—such as foundation, state and federal funding. There is a heavy emphasis on reporting, requiring the CFO to focus on the finance function. Knowledge and understanding of Office of Management and Budget requirements for nonprofits is critical.

 

Chief Financial Officer Position Description

Scope

The chief financial officer (CFO) contributes to the overall success of organization by effectively managing all financial activities for the National Association of Latino Arts and and as a member of the Leadership Team. The CFO will report to and work closely with the President and CEO. In addition, she or he will partner with the senior leadership and the board of directors to develop and implement strategies across the organization. The CFO will oversee all compliance and reporting for government (federal and state) contracts and private grants. She or he must be able to adapt to a continually evolving environment, adept with digital workplace platforms and strategy and able to thrive in an autonomous and deadline-oriented workplace while managing accounting staff.

Finance

  • Develop, implement, and ensure compliance with internal financial and accounting policies and procedures.
  • Develop and maintain financial accounting systems for cash management, accounts payable, accounts receivable, credit control, and petty cash.
  • Develop and implement policies and procedures to ensure that personnel and financial information is secure and stored in compliance with current legislation.
  • Manage the acquisition of capital assets and ensure that assets are properly recorded, amortized, and disposed of as appropriate.
  • Oversee cash flow planning and ensure availability of funds as needed.
  • Oversee cash, investment, and asset management.
  • Oversee financing strategies and activities, as well as banking relationships.
  • Develop and utilize forward-looking, predictive models and activity-based financial analyses to provide insight into the organization’s operations and business plans.

Planning, Policy, and Investor Relations

  • Develop financial business plans and forecasts.
  • Participate in organization policy development as a member of the senior management team.
  • Engage the finance committee of the board of directors to develop short-, medium-, and long-term financial plans and projections.
  • Assist the President & CEO and the Board Treasurer with financial reporting as required at Board meetings.
  • Participate with senior management team in conversations with financial partners, including financial institutions, investors, foundation executives, auditors, public officials, etc.
  • Remain up to date on nonprofit audit best practices and state and federal law regarding nonprofit operations.

Accounting and Administration

  • Develop and maintain timely and accurate financial statements and reports that are appropriate for the users and in accordance with generally accepted accounting principles (GAAP).
  • Oversee the accounting department to ensure proper maintenance of all accounting systems and function; supervise NALAC accounting staff.
  • Reconcile bank statements and develop monthly financial reports.
  • Document and maintain complete and accurate supporting information for all financial transactions.
  • Ensure maintenance of appropriate internal controls and financial procedures.
  • Ensure timeliness, accuracy, and usefulness of financial and management reporting for federal and state funders, foundations, and NALAC’s board of directors; oversee the preparation and communication of monthly and annual financial statements.
  • Coordinate timely financial audits and proper filing of tax returns.
  • Ensure legal and regulatory compliance regarding all financial functions.
  • Prepare all supporting information for the annual audit and liaise with the external auditors as necessary.
  • Oversee the bookkeeping function including maintenance of the general ledger, accounts payable, accounts receivable and payroll.

Human Resources & Payroll administration, preparation

  • Advise and direct human resources activities as related to financial solvency and well-being of the organization
  • Assess,negotiate and manage the employee insurance and benefits plans, as necessary

Budget preparation

  • Establish guidelines for budget and forecast preparation, prepare the annual budget in consultation with the President & CEO.
  • Advise development staff and other staff with the preparation of budgets for funding applications.

Project management accounting

  • Maintain financial records for individual programs & projects in a manner that facilitates reporting
  • Ensure that accurate and timely financial statements are prepared in accordance with contract agreements with funders.
  • Provide accurate and timely reporting on the financial activity of individual projects and/or divisions of NALAC.

Information technology

  • Evaluate the need for new technology to meet the organization’s financial data processing, control, and reporting requirements.
  • Advise on appropriate technology that meets the organization’s information requirements and financial resources.

Risk management

  • Monitor risk management policies and procedures to ensure that program and organizational risks are minimized.
  • Advise the organization’s leadership on appropriate insurance coverage for the organization and the Board of Directors.
  • Maximize income where possible and appropriate.
  • Negotiate with financial institution for lines of credit or other financial services as required and appropriate.

Qualifications

The CFO will be a seasoned and mature leader with at least 7 years of broad finance experience, ideally beginning in audit, followed by experience gathering and evaluating financial information and making actionable recommendations to senior leadership. She or he will ideally have experience managing finance (accounting, budgeting, control, and reporting) for a complex nonprofit with multiple funding sources and contracts and an affiliate structure with diverse program areas delivered nationally.

 

The CFO will have the following experience and attributes:

Education, Experience, Skills

  • Bachelor’s degree in accounting, economics, finance, business management/administration, or a related field is required. Master’s Degree would be a plus
  • Certified Public Accountant (CPA) Preferred
  • At least five years’ experience as CFO or equivalent preferred
  • Experience in a senior financial-management role, partnering with executive staff, resulting in the development and implementation of creative financial management strategies.
  • Significant experience in or knowledge of nonprofit accounting, including sophisticated fund and grant accounting, compliance, and reporting.
  • Deep knowledge and understanding of audit standards.
  • Experience working with information technology staff to manage finance and accounting software platforms.
  • Excellent written and oral communication skills.
  • Demonstrated leadership ability, team management, and interpersonal skills.
  • Excellent analytical and abstract reasoning skills, plus excellent organization skills.
  • Skill in Microsoft Office 365 platform & programs a plus

Knowledge 

  • Generally accepted accounting principles.
  • Federal and state legislation affecting nonprofits.
  • Nonprofit sector and nonprofit accounting.
  • Operations and services of finance and accounting.
  • Terminology and practices of financial and account document processing and recordkeeping, including accounts receivable and accounts payable.
  • Business mathematics and financial and statistical techniques.
  • Principles and practices of providing a high level of customer service.
  • Principles and practices of recordkeeping.
  • Relevant occupational hazards and standard safety practices.
  • Modern office practices and methods related to the work.

Skills and Abilities 

  • Excellent interpersonal skills, oral and written communication abilities and experience collaborating in a multi-disciplinary, diverse, and dynamic team.
  • Demonstrated experience in financial management and accounting, ideally in the nonprofit sector.
  • Demonstrated resourcefulness in setting priorities, proposing new ways of creating efficiencies, and guiding investment in people and systems.
  • Flexible and a self-starter; able to manage multiple deadlines and be highly detail oriented.
  • Personal qualities of integrity, credibility, and a commitment to the NALAC mission.
  • Ability to work well independently and as a collaborative team member.
  • Ability to supervise a highly performing team.

Proficiency in the use of computer programs for:

  • Accounting (QuickBooks Preferred)
  • Expense Management
  • Procurement
  • Word Processing
  • Databases
  • Spreadsheets
  • E-mail
  • Internet

Full time position, 40 hours per week. Salary $70,000 – $75,000, contingent on experience.

 

HOW TO APPLY

Apply at the following link through the NALAC Submittable portal: https://nalac.submittable.com/submit/60177/nalac-job-and-internship-application

As attention to detail is critical for success in this role, only applicants who follow these specific application guidelines will be considered.

 

NALAC is committed to equal opportunity for all persons without regard to sex, age, race, color, religion, creed, national origin, marital status, disability, or sexual orientation, and any other class of individuals protected from discrimination. NALAC is committed to maintaining a work environment that is free of unlawful discrimination and harassment and will not tolerate unlawful discrimination against or harassment of any of our employees or others present at our facilities.