Wednesday, 12 July 2017 16:14

Assistant to the Director of Producing and Artistic Planning

Sponsoring Organization

The Public Theater

 

Location

425 Lafayette St. New York, NY 10003

 

Until Filled

 

 

The Assistant to the Director of Producing and Artistic Planning provides general administrative support to the Director of Producing as well as the Producing department. This position ensure the Director of Producing and Artistic Planning's office is running smoothly and that information coming into or out of the department is clear and organized. This position reports to the Director of Producing and Artistic Planning. 

Responsibilities: 
Assist the Director of Producing with all general administrative needs: 
- Facilitate all correspondence including monitoring and responding to emails and telephone; determining the best channels for information distribution. 
- Manage Director of Producing's calendar with respect to meeting requests, rehearsal/reading/performance attendance, and other internal and external commitments
- Ensure the smooth operation of the office, including filing, organizing office
- Maintain and organize scripts
- Manage all house seats requested through the Director of Producing's office
- Secure housing and travel arrangements as needed
- Set up tickets for external productions as needed. 
- Assorted errands/requests from the Director of Producing

Support the Producing Department as needed: 
- Track and adhere to Producing department budget, complete monthly expense reports
- Update and distribute producing documents
- Supervise the intern/Producing Office Assistant (with the Line Producers)
- Track and organize artist resumes for Artistic Director's directing class
- Opprotunity to participate in show coverage system; share oral reports with the literary department for all attended productions
- Support or assist with additional projects as needed

Requirements: 
Candidates should possess exceptional communication skills, be highly organized and detail-oriented, and have the ability to work in a fast paced professional environment. We are seeking an unflappable problem solver who takes initiative, can multi-task and has good time management skills. Minimum of 1 year administrative experience required, with preference for high-level assistant experience. Professional theater experience is a must, but not necessarily in theater administration. Proficiency in Microsoft Office and sense of humor is required. The ideal candidate will demonstrate an interest in theater producing. 

The Public is committed to creating a diverse and inclusive environment and is proud to be an equal opprotunity employer. Applicants from populations underrepresented in the theater field are strongly encouraged to apply. All qualified applications will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, familial status, sexual orientation, national origin, ability, age, or veteran status. 

Please submit resume and cover letter to jobs@publictheater.org

For Additional Information Click below

http://publictheater.org/en/About/Employment/
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