Wednesday, 01 March 2017 15:21

Assistant to the Executive Director

Sponsoring Organization

The Public Theater

 

Location

425 Lafayette St. New York, NY 10003

 

Until Filled

 

 

 

The Public Theater is seeking a highly organized and unflappable administrator to support the Executive Director and keep up with a fast-paced work environment. The individual in this position reports to the Administrative Chief of Staff.

Responsibilities include (but are not limited to):
o Working closely with Administrative Chief of Staff to keep track of Executive Director’s priorities, ensuring they are appropriately reflected in the calendar
o Overseeing Executive Director’s calendar
o Scheduling appointments, working with external and internal groups to coordinate meetings
o Keeping Executive Director on schedule
o Ensuring Executive Director is prepared for all meetings
o In collaboration with the Development Department, coordinating all fundraising activity on behalf of the Executive Director
o Supporting the Executive Director at special events
o Managing Executive Director’s correspondence, reading and prioritizing email messages (determining what can be handled independently) and drafting correspondence
o Answering phones
o Reviewing and approving press releases, programs, and other collateral on behalf of Executive Director
o Representing Executive Director at internal meetings as needed
o Arranging travel
o Preparing executive department timesheets
o Maintaining files
o Supporting Executive Director with personal assistant duties as assigned
o Supporting Executive Director’s external engagements including lecturing, teaching, board affiliations, etc.

The Public is committed to creating a diverse and inclusive environment and is proud to be an equal opportunity employer. Applicants from populations underrepresented in the theater field are strongly encouraged to apply. All qualified applications will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, familial status, sexual orientation, national origin, ability, age, or veteran status.

Requirements: The ideal candidate will have experience handling a wide range of executive support related tasks and will be able to work independently with little or no supervision. Must be exceedingly well organized and flexible. The ability to interact with staff at all levels, sometimes under pressure, remaining proactive, resourceful and efficient, with a high level of professionalism and confidentiality is crucial to this role. Excellent written and verbal communication skills, strong decision making ability and attention to detail are equally important. Must be simultaneously assertive and diplomatic, and able to work as part of a team. Knowledge of the industry a plus. Strongly prefer: 2+ years’ experience in executive level support, excellent calendar management skills, strong knowledge of Word, Excel, and Outlook, and experience scheduling travel arrangements for management.

This is a non-exempt position.

Please send resume and cover letter to jobs@publictheater.org 

 

For Additional Information Click below

http://publictheater.org/en/About/Employment/

Read 501 times